How It Works

The process

Simple from inquiry
to celebration.

From your first message to the last child checked out, here’s exactly what working with Little Guests Knoxville looks like. No guesswork, no surprises.

The process

Before your event

Everything that makes the day-of seamless happens in the weeks leading up to your event. We take care of it so you can focus on everything else.

1

Reach out and check availability

Send us your event date, venue, estimated number of children, and any ages you’re aware of. We’ll confirm availability and follow up with everything you need to move forward.

2

Complete our event questionnaire

Once we confirm availability, we’ll send a short questionnaire to learn the details of your event and the children attending. This is what allows us to build your personalized day-of plan.

3

Review and sign your contract

We’ll send over a service contract outlining the scope, pricing, and all terms. Once signed, your date is officially on our calendar.

The $550 base reservation fee is due at signing and is non-refundable. This is what holds your date.
4

Venue site visit

We visit your venue ahead of the event to walk the space, identify the childcare area, understand the layout, and make sure we’re fully prepared. No surprises on your big day.

5

Child information forms

Parents complete our secure digital child intake form prior to the event. We collect allergies, special needs, emergency contacts, and authorized pickup persons for every child in our care.

Information is collected securely and used only to care for your child at the event.
Day of your event

The day-of experience

Our team arrives prepared, professional, and ready. Here’s what parents and event hosts can expect when we’re on-site.

Early arrival Our team arrives before guests to set up the childcare space and ensure everything is ready before the first child checks in.
Wristband check-in Every child receives a numbered wristband at drop-off. Each number is matched to their authorized pickup person. No exceptions.
Staffed to ratio Our team is sized to your group. Younger children or larger groups may have an additional caregiver on-site to maintain our safety standards.
Engaged, supervised care We bring age-appropriate activities and keep children engaged, happy, and safe for the full duration of the event.
Authorized pickup only Children are only released to the authorized person listed at check-in. No exceptions, no matter who asks.
Smooth checkout At the end of the event, every child is checked out by their authorized person and wristbands are collected. Clean, documented, done.
What this means for parents

You hired us so you can
actually be there.

The whole point of Little Guests Knoxville is parent peace of mind. Your children are steps away, in professional hands, and you are free to be fully present at the celebration.

On-site, not off-site Your child is right there at the venue with you, always within reach.
You can check in anytime Parents are always welcome to pop in. We’re not a drop-off service. We’re on-site with you.
Peace of mind is the product Everything we do, from the wristbands to the site visit to the ratios, exists so you can relax.

Ready to get started?

Reach out with your date and we’ll take it from there.

Book Now
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